The Standard Code #30

Minutes of an annual meeting are approved by _____.
1. a standing committee
2. a special committee
3. the board
4. All of the other answers are possible.
The reading of the minutes may be _____, but this is not recommended.
1. postponed to another meeting
2. read immediately
3. done by the secretary
4. None of the other answers is correct.
A motion to dispense with the reading of the minutes _____.
1. is not precise in what it means
2. should be approved by unanimous consent
3. is properly offered at any time
4. needs the approval of the secretary
Which of the following procedures is out of order?
1. Approving the minutes without anybody reading them.
2. Delaying approval of the minutes to another meeting.
3. Approving the written copy without anybody reading them out loud.
4. Delaying the reading of the minutes to a later time in the meeting.
Which of the following is true about minutes?
1. They should reflect what was done and not what was said.
2. They do not need to include the name of the seconder.
3. Unimportant matters do not need to be recorded.
4. All the other answers are correct.
If minutes need to be detailed, ____.
1. the members should receive them in a printed form
2. they should just be read to the members at the meeting
3. no copy of the minutes should be handed to the members
4. they should not be approved by the society
The treasurer usually presents a report that _____.
1. may be detailed or brief
2. may list income and outflow of funds
3. is filed but not approved
4. All the other answers are correct.
The reports of officers come ______.
1. after the minutes have been approved
2. before the minutes are read
3. while the minutes are being considered
4. at the end of the meeting
When committees and boards report, _____.
1. the board is the last one to report
2. the reports are voted on
3. motions are never mentioned in the reports
4. None of the other answers is correct.
If an officer makes a recommendation, the motion is considered ____.
1. when the assembly decides
2. immediately when it is made
3. under new business
4. under unfinished business
What is considered under unfinished business?
1. Items that were interrupted when the last meeting adjourned.
2. Items that were postponed to this meeting without a special time being set.
3. Reports that were interrupted when the last meeting ended.
4. All the other answers are correct.
Who reads a motion that was interrupted at the last meeting?
1. The secretary.
2. The chair.
3. The parliamentarian.
4. The maker of the motion.
Which of the following is unfinished business?
1. A motion that was interrupted.
2. A motion that was referred to committee.
3. A motion that was postponed temporarily
4. All of the other answers are correct.
Who can introduce new business?
1. Any member.
2. Only the chair.
3. Only the secretary.
4. Only a committee chair.
What can be introduced as new business?
1. Any proposal a member wishes to introduce.
2. Items covered under another section of the order of business.
3. Only items for which notice has been given.
4. Only items for which notice has not been given.
What is the advantage of putting announcements in one section?
1. It can make things go faster.
2. It gives the chair control over what is announced.
3. It limits what can be announced.
4. None of the other answers is correct.
Who declares the meeting adjourned?
1. The chair
2. The parliamentarian
3. The secretary
4. Nobody announces it.
What will stop the meeting from being declared adjourned without a vote?
1. Any member bringing up an item of business.
2. Objection from at least ten members.
3. The parliamentarian objecting to adjournment.
4. The only way to adjourn is by voting.
Who has the final say on adjournment?
1. The members
2. The chair
3. The parliamentarian
4. The secretary
When can the chair declare a meeting adjourned no matter what the membership wants?
1. When there is no quorum.
2. When the time for adjournment arrives.
3. When the agenda is finished even if someone wants to add something.
4. None of the other answers is correct.

The Standard Code #30

Exercise to help with using The Standard Code