Meeting Procedures 4

An exercise to study Meeting Procedures by James Lochrie

Which of the following is not true?
1. The secretary alone determines what is to be included in the minutes.
2. The chair can order material recorded in the minutes at the chair's discretion.
3. The members, by general consent or a vote, can record discussion in the minutes.
4. Procedural motions are usually not recorded in the minutes.
What is an attendee to a meeting?
1. A person who is physically present.
2. For an electronic meeting, anybody who can communicate and respond to other attendees.
3. Only members who can respond.
4. All members.
A right of membership is _____.
1. notice of a meeting
2. attendance at a meeting
3. attendance at any and all meetings of any part of the organization
4. notice to all committee and board meetings of the organization
Non-members have the right _____.
1. to attend meetings
2. to take part in debate
3. to receive notice
4. to nothing
Which of the following is/are a category of attendees?
1. Members
2. Staff
3. Consultants
4. Observers
Where is a member defined?
1. The organization's document of authority
2. The parliamentary authority
3. The standing rules
4. It is understood and never defined.
Which of the following are a right of membership?
1. To attend meetings.
2. To make motions.
3. To run for office.
4. To vote.
At a delegate meeting, what rights do members who are not delegates have?
1. Only the rights extended to them by the delegates or in an existing rule.
2. All the rights of a delegate except the right to vote.
3. Only the right to take part in the discussion of items. No other rights can be granted to them.
4. They cannot have any rights.
What rights do staff members automatically have at meetings?
1. They have no rights.
2. All the rights needed to make a meeting run smoothly.
3. The same rights as any other member of the assembly.
4. None of the other answers is correct.
What is the major function of a consultant?
1. To provide information and advice.
2. To show the members the one correct way to do things.
3. To direct the organization as its leaders.
4. To provide support services and logistical services.
Consultants ____.
1. need permission to partake in discussions
2. may state a position based on specialized knowledge
3. may be a lawyer, parliamentarian, or other specialist
4. are invited to meetings
What is the difference between observers and guests?
1. Observers have a general invitation while a guest has been specifically invited.
2. Observers have the obligation to report on what they observe.
3. Guests automatically have the right to partake in debate.
4. They are exactly the same.
A non-member who has the right to attend based on the bylaws can be excluded by what vote?
1. Two-thirds vote.
2. Majority vote.
3. They cannot be excluded.
4. Majority of the entire membership.
What is debate?
1. Discussion that is guided by rules.
2. The asking and answering of questions.
3. Advocacy of a position.
4. A non member providing information.
Which of the following is/are a rule(s) of debate?
1. Debate begins only after the chair has stated the question.
2. Permission to speak is required from the chair.
3. Debate must be germane to the issue at hand.
4. Debate needs to be courteous and respectful.
Which of the following is/are a rule(s) of debate?
1. Debate may go into the motives of the opposition.
2. The time limit on debating must be respected.
3. The number of times a person can speak must be followed.
4. A member who has not spoken has the right to speak before a person who has already spoken.
Which of the following is/are a rule(s) of debate?
1. After speaking, a person may close by moving to close debate.
2. After speaking, a person may not move to adjourn.
3. The chair can debate from the chair.
4. If a member has a conflict of interest, they may not speak in debate.
Which of the following is/are a rule(s) of debate?
1. The chair or a member with permission of the chair may give brief remarks about a non-debatable motion.
2. The speaker may be interrupted by a point of order if the point is about the debate.
3. If there is no rule otherwise, a member may only speak once.
4. If the presiding officer steps down to debate, he may return to the chair immediately.
The rules for debate ____.
1. may be suspended in part by the assembly
2. may be totally suspended by the assembly
3. may never be suspended
4. may be suspended by the chair
In small board and committees, the rules of debate ____.
1. may be relaxed and informal
2. are the same as in assemblies
3. do not apply at all
4. None of the other answers are true.